New “State Email and Directory Services” OIT Policy

Posted on Posted in Cybersecurity

There is a new policy on the (new) OIT website: OIT Policy 540: State Email and Directory Services. This new OIT policy updates and replaces two of the ISD legacy policies: Policy 540: E-mail Communications and Policy 545: Electronic Collaboration. http://oit.alabama.gov/governance-library/500-architecture/

This policy established OIT responsibility to maintain and administer the State’s primary, centralized email system, establish policies and standards to ensure the security of the State email system, to manage a central user directory repository, and establish standards to ensure directory service interoperability between State agencies.

While some agencies manage their own email systems, the creation of a centralized directory will allow lookup and verification of the email address of any State employee.

A less obvious change may be the format of the word “email” (as opposed to the hyphenated form e-mail). While this format change is still debated by some writers, the AP (Associated Press) Stylebook made this change several years ago. The AP Stylebook is a writing and editing reference for newsrooms, classrooms and corporate offices worldwide (ISBN: 978-0-917360-66-4).

Click here to view Policy 540

 

Contributed by: Joel Cook, Acting CISO – Office of Information Technology